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The Portfolio Manager Assistant proactively assists the Portfolio Manager in all aspects of portfolio management. Responsible for managing the administrative functions within each workgroup. This requires the ability to prioritize and delegate tasks with the Administrative Assistant.
Duties and Responsibilities:
- Maintain a strong knowledge of client accounts and individual objectives
- Responsible for making the Portfolio Manager(s) aware of investment compliance issues concerning client portfolios versus the composite
- Rebalance accounts based on investment objective
- Cash levels and pace of investments
- Non-representative accounts
- Non-model securities as directed by the Portfolio Manager(s)
- Process the Buy Run, cutback and sell lists and provide recommendations to the Portfolio Manager(s)
- Must be familiar with model portfolio and investment rationale for each holding
- Manage and oversee the Administrative Assistant(s) in all areas, including the gathering of new account set-up information as well as cost basis research.
- Working with the Administrative Assistant on the account transfer process, including preparing transfer paperwork, troubleshooting any issues that arise and monitoring the transfer until the assets arrive.
- Prospect and client meeting preparation
- Assist the Portfolio Manager(s) on client communication, including phone contact and other correspondence
- Client projects – i.e., researching a stock holding, reviewing insurance policies, review of outside assets, etc.
- Ongoing professional development (CFA, CFP)
- Anticipate and creatively think of ways to further help the client through estate planning, charitable giving and other similar suggestions
- Any other duties required by the Portfolio Manager(s)
Minimum Qualifications:
- Four-year undergraduate degree (Finance or Business related is preferred)
- Must be organized and detail oriented
- Must be able to manage multiple projects simultaneously
- Must have an interest in investments
- Proficient in Excel and Word
- Able to work in a team environment
- Demonstrates a high level of initiative
- Good interpersonal skills
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The Operations Associate position consists of multiple operational tasks required to be managed on a daily basis within specified deadlines. These tasks include account disbursements, 401K administration and processing of incoming account transfers. Additionally, there will be long term assignments including the development, maintenance, implementation, and testing of policies and procedures.
Duties and Responsibilities:
- Develop, maintain, implement and test policies and procedures for all aspects of operational and administrative responsibilities.
- Process incoming account transfers for the Firm. Work closely with portfolio management department, clients and custodians to ensure new account transfers are completed accurately and efficiently.
- Oversee client disbursements for the Firm by reviewing and approving distribution requests, initiating outgoing wires and printing and processing checks.
- Administer 401K accounts by working with Portfolio Managers, clients, the custodian and third party administrators to set up retirement accounts, facilitate investment allocation requests, process contributions, distributions, close accounts and provide quarterly statements.
- Understand and have working knowledge of the account closing process. Serve as a backup to the Operations Associate who has this function as a primary responsibility.
- All other duties and responsibilities assigned by the manager.
Skills, Knowledge, Qualifications:
- Bachelor’s Degree (finance or a related field preferred)
- Highly organized with the ability to manage multiple projects with multiple deadlines
- High level of attention to detail and accuracy
- Strong communication skills, both written and oral
- Business working knowledge of Excel and Word
- Superior attention to client service
- Willing to accept new responsibilities
- Motivated, self-starter, independent thinker
- Works effectively with others in a professional manner
- Strong problem solving skills
- Ability to work in a fast paced environment
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Assist management in its effort to execute the firm’s communication/marketing initiatives. Help implement the strategic plan and tactics of marketing. Coordinate multiple initiatives. Strong project management skills.
Duties and Responsibilities:
- Oversee the day to day execution of the firm’s marketing plan with direction of management
- Assist the manager of the firm’s professional relations, advertising, client/community relations initiatives
- Monitor/maintain the firm’s marketing budget
- Maintain a professional relationships database
- Maintain a sponsorship and contributions database
- Ensure the successful execution of multiple projects
- Compile and maintain a record of all of the firm’s marketing initiatives
- Communicate with external marketing firms and other marketing related vendors
- Communicate and interact with clients and community legal and accounting firms
- Small and large scale event planning
- Responsible for executing updates to the firm’s website, brochures and other collateral material.
Minimum Qualifications:
- Excellent project management skills
- Detail oriented with strong organizational skills
- Ability to review and provide feedback on creative designs
- Ability to communicate well with other employees, vendors, clients, prospects
- Ability to write and edit the writing of others for clarity and meaning
- Proficiency with Microsoft Office software including Outlook, Excel, Word,PowerPoint. Aptitude to learn proprietary systems on the job
- High level of initiative
- Work effectively in a team environment
- Socially adept on a variety of levels/settings
- Ability to successfully complete assigned tasks with minimal support
- Desirable candidate will have at least five years of experience in a related position
NOTE: This job description is not an exhaustive statement of duties, responsibilities or requirements. Employees may be required to perform any other job related duties as requested by their supervisor.
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